Position Summary:
The primary role of  the Senior Paralegal is to assist in reviewing contracts prior to signature, tracking contract compliance, handling contract renewals and terminations, working directly with Business Unit Managers.  The secondary role assisting in various types of legal matters, including corporate governance, and preparing legal documents; research and compile data; prepare drafts of documents; and maintain responsibility for entity records across the Premier Family of Companies. The third function is to serve as a backup to other department roles which include Government-issued and/or regulatory licenses, applications, and credentialing to ensure compliance.

Essential Duties and Responsibilities:
- Handle the formation of new entities, including corporations, limited liability companies, partnerships, in all domestic states and corporate structures
- Work with outside legal counsel in formation and corporate structure for USVI entities
- Create entity documents, including articles or certificates of incorporation or organization, amendments, dissolutions, initial stock purchase agreements, operating agreements and amendments, and written consents
- Prepare and file statutory filings with domestic Secretaries of State, including amendments, conversions, mergers, and dissolutions
- Prepare and file Forms SS-4 with IRS to obtain Federal Employer Identification Numbers
- File Fictitious Business Name Statements with appropriate government entities
- Administer tracking system for contracts and other ongoing obligations
- Contract drafting, development, maintenance, review, retention and termination
- Monitor and manage contracts@chsamerica.com email inbox
- Create, revise, publish and maintain organizational charts for U.S. and U.S.V.I. entities
- Assist in due diligence for real estate transactions, mergers, acquisitions, corporate refinancing and restructuring deals
- Prepare final closing binder and draft necessary documents for real estate transactions, mergers, acquisitions, corporate refinancing and restructuring deals
- Participate in closings and post-closing activities, including: prepare initial draft of closing checklist, organize and maintain closing files, closing book index, written consents, approvals of transaction agreements, certificates and disclosure schedules; order certified copies and good standing certificates; handle distribution and collection of signature pages, agreements and original certificates (e.g. stock certificates, membership certificates and promissory notes); and provide other general support
- Research new licensing requirements and objectives for new or expanding opportunities within the Family of Companies
- Perform legal research for drafting legal documents and legal requirements for projects as needed
- Respond to requests for information
- Collaborate with other departments (e.g., Accounting, Human Resources, etc.) to obtain or provide information or to direct compliance issues to appropriate existing channels for investigation and resolution
- Research unknown or new aspects of any business requirement
- Assistance with filling gaps within the department where needed
- Serve as a Notary Public
- Lead contract management lifecycle initiatives, including developing and implementing contract templates, standard clauses, and risk assessment procedures.
- Special projects as assigned
 
Supervisory Responsibilities: None

Competencies:
- Strong organizational, interpersonal and motivational skills
- Excellent written and verbal communication skills
- Detail oriented
- High level of reasoning and analytical skills
- Ability to multi-task and work independently
- Sound judgment
- Must be resourceful and self-reliant
 
Qualifications:
Education and/or Experience:
- Bachelor's Degree or Paralegal Certificate from ABA-approved paralegal program
- Blended experience in both litigation and transactions is REQUIRED
- Minimum of 3-5 years of relevant experience as a corporate paralegal in the areas of corporate governance, venture capital finance, emerging growth companies and/or private company mergers and acquisitions.
- Understanding of various states' incorporation rules, corporate filing guidelines and required documentation for corporate matters, including business formation, dissolution, and mergers and acquisitions
- Experience in the areas of real estate acquisition, leasing, management and disposition preferred
- 7–10 years of experience supporting complex corporate transactions, including private equity, joint ventures, and cross-border M&A.
- Demonstrated expertise in entity management software and due diligence review.
- Proven ability to manage large-scale document review projects and lead process improvement initiatives within the legal department
- Experience advising on corporate policies, risk mitigation strategies, and regulatory compliance programs.
- Advanced knowledge of SEC filings, corporate resolutions, and board governance best practices.
- Excellent planning and organization skills, including the ability to manage several projects concurrently and strong attention to detail
- Excellent communication and interpersonal skills; positive and driven attitude
- Able to work well under pressure and maintain all deadlines, and be able to adapt to multiple, conflicting and/or shifting deadlines
- A proactive approach and the ability to work "hands-on," as required
- Able to work both independently and collaboratively
- Comfortable interacting with attorneys, staff, clients, and outside vendors
 
Certificates, Licenses, Registrations:
- Advanced Paralegal Certification (ACP) or Certified Paralegal (CP) designation preferred.
- Notary Public Commission (advantageous for corporate documentation execution).
- Ongoing participation in professional organizations (e.g., NALA, NFPA) encouraged.
 
Computer Skills:
Proficiency using software programs such as MS Word, ACCESS, PowerPoint, Excel, Outlook, and Electronic Health Records.
  
Environmental Factors/Physical Demands: 
Work is performed in an office environment. While performing the duties of this job, the employee is regularly required to have the ability to maintain active customer and employee communication; access, input and retrieve information from the computer system; enter alpha-numeric data into a computerized system often while listening on the telephone. May be subject to repetitive motion such as typing, data entry and vision to monitor. May be subject to bending, reaching, kneeling, stooping and lifting up to thirty (30) pounds.
 
HIPAA and Data Privacy Obligations:
This role may have access to Protected Health Information (PHI). The following rules are non-negotiable:
- Absolute confidentiality: Employees must not disclose PHI to unauthorized individuals under any circumstances.
- Secure environment: A private, locked workspace must be maintained to prevent exposure of PHI to family members, visitors, or others.
- Company-approved technology only: All work must be performed on secure, company-issued devices using encrypted connections (VPN required).
- You will be required to complete HIPAA training upon hire and annually thereafter. Any breach of confidentiality or unauthorized disclosure of patient information may result in disciplinary action up to and including termination and may carry legal consequences under state or federal law.
 
Other Responsibilities:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.  Duties, responsibilities, and activities may change at any time with or without notice.
- Adheres to the policies and procedures of Company
- Maintains strict confidentiality of client, company and personnel information
- Demonstrates a strong commitment to the mission and values of the organization
- Adheres to company attendance standards
- Performs other duties as assigned
 
Confidentiality:
You agree to maintain the confidentiality of all proprietary and non-public information obtained during your employment. This includes, but is not limited to, company records, financial data, client and vendor information, business strategies, and any other information not generally known outside the Company. You may not use or disclose such information during or after your employment, except as required in the performance of your duties. All company property and materials must be returned upon separation of employment.

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