Accounts Payable Specialist  
- Health, Dental, Vision, and Life Insurance as well as Paid Time Off and Paid Holidays! 
 
Summary:
The Accounts Payable Specialist is responsible for all accounts payable functions for the company, including but not limited to processing invoices, cutting checks, reconciling vendor statements, and monthly AP accrual. Generally, support the accounting department and assist in accurate and timely financial statements of the organization in accordance with department and corporate policies and procedures.

Duties and Responsibilities:
- Determines proper handling of financial transactions and requests transaction approvals within designated limits.
- Prepare and process invoices in QuickBooks, accurately and timely.
- Review and verify Vendor statements as needed.
- Establish new vendors in accordance with company policies and procedures.
- Monitors compliance with generally accepted accounting principles and corporate policies.
- Reconciles discrepancies in general ledger balances as assigned.
- Monitors all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
- Tracks credits owed to the company and ensured all credits are properly applied to vendor payments. 
- Verifies and processes employee expense reports in accordance with company reimbursement policies. 
- Reconciles monthly payable reports, confirming payment accuracy.
- Reconciles credit cards and other vendor accounts between companies.
- Reviews, investigates, and corrects errors and inconsistencies in accounting documents and reports.
- Performs other duties as assigned.
- Maintain 1099 vendor files for accuracy and up to date W9’s for tax reporting.
- Prepare and process weekly vendor payments via checks
 
Other Responsibilities:
- Adheres to the policies and procedures of the organization.
- Maintains strict confidentiality of client, company, and personnel information.
- Demonstrates a strong commitment to the mission and values of the organization.
- Adheres to company attendance standards.
- Performs other duties as assigned.

Competencies:
- Strong organizational and people skills
- Excellent written and verbal communication skills
- Detail oriented
- Ability to multi-task and work independently.
- Strong analytical skills
- Basic understanding of accounts payable process and general accounting knowledge.
 
Qualifications:

 
- A minimum of two (2) years of accounts payable or comparable experience, preferably in a healthcare, and a multi-company environment QuickBooks
- Minimum 2 years of experience Excel
- Minimum of intermediate - level experience
 
Education and/or Experience:
- An associates degree or comparable is helpful
- Prior experience in AP required
Computer Skills: 
Proficiency using software programs such as QuickBooks, MS Word, Excel, Google and Outlook
 
Environmental Factors/Physical Demands:
Work is performed in an office environment. While performing the duties of this job, the employee is regularly required to have the ability to maintain active customer and employee communication; access, input and retrieve information from the computer system; enter alpha-numeric data into a computerized system often while listening on the telephone. May be subject to repetitive motion such as typing, data entry and vision to monitor. May be subject to bending, reaching, kneeling, stooping, and lifting to thirty (30) pounds.



 
HP123